Scheduling Coordinator - Women's Health

TriHealth Women’s Services is committed to providing compassionate, inclusive care for women at every stage of life. As part of Cincinnati’s largest network of Women’s Health providers, our collaborative, team‑based culture allows us to deliver exceptional and comprehensive care. We value every woman’s unique story and offer services ranging from adolescent gynecology and maternity to high‑risk obstetrics, infertility, and menopause support. Join us and help make a lasting impact on the health and well‑being of women in our community. 
 

Location:

• Cincinnati Urogynecology Associates - Liberty  

Schedule:

• Full-time position – 80 hours bi-weekly
• Day shift 

• No weekends, holidays, or on-call commitment

   

Incentives & Benefits:  

We offer competitive shift differentials, opportunities for professional growth, and a comprehensive benefits package that may include medical, dental, vision, paid time off, retirement savings plans, and tuition reimbursement. 

https://careers.trihealth.com/what-we-offer/benefits 

Minimum Job Requirements:

• High School Diploma or GED in Healthcare (Required)
• Up to 1 years’ experience Clerical Healthcare (Required)
• Clerical background 
• General computer skills 
• Knowledge in medical terminology

Job Overview: 

Performs clerical duties, including interpreting scheduling requests, scheduling appointments and/or tests and maintaining medical records for participants, both internally and externally with many different providers and areas of specialty. Coordinates scheduling of participants within multiple departments internally including nursing, transportation and therapy at three different sites. Has the interpersonal skill to communicate with respect and compassion to customers. Communicates information through various telecommunication devices including Epic, Misys and Outlook. Assists in coordinating participants flow concerning appointments and or tests.

Job Responsibilities: 

• Demonstrates organizational skills in the management of participant appointments/tests/procedures and ensures a smooth and thorough process 
• Demonstrates strong customer service skills and appropriate judgement related to phone and in-person interactions. Answers phone calls promptly and courteously pertaining to setting up appointments. Relays accurate and complete messages to the appropriate person. 
• Effectively performs all responsibilities related to scheduling participants for specialist and routine appointments both internally and externally with many different providers and areas of specialty.
• Coordinates scheduling of participants within multiple departments internally including nursing, transportation and therapy at three different sites. Follows all scheduling procedures appropriately and completes scheduling paperwork accurately and timely. 
• Communicates appropriately with customers, transportation and other departments. 
• Ensures all medical records are retrieved from outside providers and forwards information to the medical records department for scanning purposes.

Working Conditions: 

Bending - 
Climbing - Occasionally 
Concentrating - Frequently 
Continuous Learning - Occasionally 
Hearing: Conversation - Consistently 
Hearing: Other Sounds - Consistently 
Interpersonal Communication - Consistently 
Kneeling - Occasionally 
Lifting <10 Lbs. - Occasionally 
Lifting 50+ Lbs. - Rarely 
Lifting <50 Lbs. - Occasionally 
Pulling - Occasionally 
Pushing - Occasionally 
Reaching - Frequently 
Reading - Consistently 
Sitting - Consistently 
Standing - Consistently 
Stooping - Occasionally 
Talking - Consistently 
Thinking/Reasoning - Consistently 
Use of Hands - Consistently 
Color Vision - Consistently 
Visual Acuity: Far - Consistently 
Visual Acuity: Near - Consistently 
Walking - Consistently

TriHealth SERVE Standards and ALWAYS Behaviors 

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following: 

Serve: ALWAYS… 

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello" 

• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist 

• Refrain from using cell phones for personal reasons in public spaces or patient care areas 

Excel: ALWAYS… 

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met 

• Offer patients and guests priority when waiting (lines, elevators) 

• Work on improving quality, safety, and service 

Respect: ALWAYS… 

• Respect cultural and spiritual differences and honor individual preferences. 

• Respect everyone’s opinion and contribution, regardless of title/role. 

• Speak positively about my team members and other departments in front of patients and guests. 

Value: ALWAYS… 

• Value the time of others by striving to be on time, prepared and actively participating. 

• Pick up trash, ensuring the physical environment is clean and safe. 

• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste. 

Engage: ALWAYS… 

• Acknowledge wins and frequently thank team members and others for contributions. 

• Show courtesy and compassion with customers, team members and the community