Appointment Coordinator - Women's Health

TriHealth Women’s Services is committed to providing compassionate, inclusive care for women at every stage of life. As part of Cincinnati’s largest network of Women’s Health providers, our collaborative, team‑based culture allows us to deliver exceptional and comprehensive care. We value every woman’s unique story and offer services ranging from adolescent gynecology and maternity to high‑risk obstetrics, infertility, and menopause support. Join us and help make a lasting impact on the health and well‑being of women in our community. 

 

Location:

TriHealth Kenwood - Women's Health

Schedule:

• Full-time position – 80 hours bi-weekly
• Day shift 

• No weekends, holidays, or on-call commitment

   

Incentives & Benefits:  

We offer competitive shift differentials, opportunities for professional growth, and a comprehensive benefits package that may include medical, dental, vision, paid time off, retirement savings plans, and tuition reimbursement. 

https://careers.trihealth.com/what-we-offer/benefits 

Minimum Job Requirements:

• Other Graduate of an approved technical, professional, or vocational program in Business  
• Equivalent experience accepted in lieu of degree (Required)
• Up to 1 year experience Previous scheduling or call center experience (Required)
• Will also accept other medical/healthcare related fields of study 
• Familiar with online data entry/retrieval systems

Job Overview: 

The appointment coordinator is responsible for scheduling appointments for all office providers, verifying patient demographics and completing the required registration of patients. The coordinator must be able to complete all points of required quality maintaining department acceptable levels and goals. Follows department scheduling and messaging protocols and exhibits exemplary customer service skills in problem resolution. Dependability in areas of attendance, punctuality and the timely performance of duties. A working knowledge of medical terminology is necessary.

Job Responsibilities: 

• Accurately and appropriately schedules patient appointments 
• Demonstrates consistent and accurate scheduling, documentation and entry of patient demographical information. 
• Follows appointment protocols as defined by physicians in conjunction with workflows. 
• In some Departments, maintains auditing score of 95% or better Aux mode utilization of 20% or less of total time staffed

Other Related Information:

The call center schedules appointments for the aforementioned patient population as it relates to ENT, Allergy-Pulmonary, Pediatrics, Internal Medicine, Dermatology, Rheumatology, Muscular-Skeletal Department, and Sleep Studies, as determined by existing physician protocols.

Working Conditions: 

Climbing - Occasionally 
Concentrating - Consistently 
Continuous Learning - Consistently 
Hearing: Conversation - Consistently 
Hearing: Other Sounds - Consistently 
Interpersonal Communication - Consistently 
Kneeling - Occasionally 
Lifting <10 Lbs. - Occasionally 
Lifting 50+ Lbs. - Rarely 
Lifting <50 Lbs. - Rarely 
Pulling - Occasionally 
Pushing - Occasionally 
Reaching - Frequently 
Reading - Consistently 
Sitting - Consistently 
Standing - Consistently 
Stooping - Occasionally 
Talking - Consistently 
Thinking/Reasoning - Consistently 
Use of Hands - Consistently 
Color Vision - Consistently 
Visual Acuity: Far - Consistently 
Visual Acuity: Near - Consistently 
Walking – Frequently

TriHealth SERVE Standards and ALWAYS Behaviors 

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following: 

Serve: ALWAYS… 

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello" 

• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist 

• Refrain from using cell phones for personal reasons in public spaces or patient care areas 

Excel: ALWAYS… 

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met 

• Offer patients and guests priority when waiting (lines, elevators) 

• Work on improving quality, safety, and service 

Respect: ALWAYS… 

• Respect cultural and spiritual differences and honor individual preferences. 

• Respect everyone’s opinion and contribution, regardless of title/role. 

• Speak positively about my team members and other departments in front of patients and guests. 

Value: ALWAYS… 

• Value the time of others by striving to be on time, prepared and actively participating. 

• Pick up trash, ensuring the physical environment is clean and safe. 

• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste. 

Engage: ALWAYS… 

• Acknowledge wins and frequently thank team members and others for contributions. 

• Show courtesy and compassion with customers, team members and the community