Scheduling Associate

***Scheduling Associate -  Norwood Part-time *

Join a team dedicated to SERVING our patients with compassion, RESPECTING every individual’s needs, and ENGAGING with professionalism and empathy. As a Scheduling Associate in Norwood, you will play a vital role in ensuring patients feel seen, heard, and supported—upholding our commitment to EXCELLENCE while stewarding our resources with VALUE‑driven care.

We offer career growth opportunities and a comprehensive benefits package!  Apply today and grow your career with a team that truly values you. 

Location: TriHealth Norwood, 4600 Westley Avenue, Norwood, OH 45212 https://share.google/JWGvQ1hRXCWfrBGqt

Work Schedule: 

• Day shift 
• 24 hours/week
• No weekends! 
• No holidays!

Incentives & Benefits: 

*We offer a comprehensive benefits package—including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page  https://careers.trihealth.com/what-we-offer/benefits  

Job Requirements:

*High School Degree or GED 
*2-3 years Customer Service 
*1-2 years Clerical, Other, Healthcare and/or Insurance industry 
*Ability to operate multiple computer applications 
*Excellent verb and written skills 
*Effective problem solving 
*Customer Service experience

Job Overview: 

Performs Scheduling and Pre-Registration functions in a timely and accurate manner in a call center setting: working with provider office teams to coordinate care and communicate with patients to obtain information necessary to schedule and/or register patients. Creates patient estimates for scheduled services, exhibits knowledge of insurance benefits, educates patients on out-of-pocket responsibility and financial assistance/payment options. Provides excellent customer service and answers patient questions and resolve issues. Initiates patient requests using Epic Telephone Encounters to support the clinical team in completing prescription refill requests, medical records and general questions for the clinical team

Job Responsibilities:

Competently meets Not Ready target and handles appropriate volume of phone calls per shift. Follows regulatory and departmental procedures to ensure patient safety including use of decision trees, scheduling protocols, collection of data and messaging. Meets call quality targets and follows required scripting, including AIDET+P, anticipate customer needs, consistent and positive interactions with patients and coworkers. Works proficiently and competently, and exceeds accuracy targets with no critical errors 

Working Conditions:

Climbing - Rarely 
Concentrating - Consistently 
Continuous Learning - Frequently 
Use of Hands - Consistently 
Hearing: Conversation - Consistently 
Interpersonal Communication - Frequently 
Lifting <10lbs - Occasionally 
Lifting 11-50lbs - Rarely 
Pulling - Occasionally 
Reaching - Occasionally 
Reading - Consistently 
Sitting - Consistently 
Standing - Occasionally 
Thinking/Reasoning - Frequently 
Color Vision - Consistently 
Walking - Occasionally 

TriHealth SERVE Standards and ALWAYS Behaviors
At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following: 

Serve: ALWAYS…
• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas
Excel: ALWAYS…
• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service 
Respect: ALWAYS…
• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone’s opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.
Value: ALWAYS…
• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.
Engage: ALWAYS…
• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community