Academic Research Coordinator

Join TriHealth as an Academic Research Coordinator! 

At TriHealth, you’ll join a nationally respected, mission‑driven health system where your work directly advances clinical discovery and improves patient outcomes. As an Academic Research Coordinator within the Hatton Research Institute, you’ll coordinate and manage all aspects of clinical trials with a strong focus on safety, integrity, and regulatory excellence. You’ll collaborate closely with PIs, multidisciplinary teams, and external partners while maintaining high‑quality study data, ensuring IRB/FDA compliance, supporting subject enrollment, and contributing to protocol development, feasibility assessments, and scientific presentations.

This role is ideal for research‑minded professionals who bring a bachelor’s degree in science, 2–3 years of healthcare experience, strong organizational skills, and proficiency in Microsoft Office. At TriHealth, you’ll be supported by a culture that values teamwork, professional growth, and meaningful impact. You’ll play a key part in advancing innovative research while working in an environment known for its commitment to excellence and its people.

Apply today and grow your career with a team that truly values you.

Location: 

• Bethesda North Hospital at 10500 Montgomery Road, Montgomery, OH 45242

Work Schedule:

• Full-Time (80 hours bi-weekly)

• Day Shift 

• No Weekend, Holiday or On Call Commitment

Benefits: 

TriHealth offers a comprehensive benefits package - including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits

Job Requirements:

• Bachelor's Degree in Science (Required)

• 2 - 3 years’ experience Professional Healthcare (Required)

• Microsoft Office

• Basic Life Support (BLS) Upon Hire Required

Job Overview:

Coordinates and manages all components required for an organized multi-disciplinary team approach for the successful participation and completion of clinical research trials in TriHealth. The Clinical Research Coordinator strives to coordinate clinical research trials with safety, integrity and efficiency while applying knowledge of good clinical practices. Responsible for working with the PI, ancillary teams, as well as study team as needed. Contact for studies and with all internal and external customers. Has knowledge of pharmaceutical and medical device regulations. Maintains study data, assists with study feasibility, and maintains full oversight of assigned protocols. Adheres to the standard operating procedures of the TriHealth Hatton Research Institute.

Job Responsibilities:

• Develops processes to facilitate implementation of the research protocol to provide effective and safe medical research to all subjects. 

• Demonstrates the ability to identify potential and/or actual issues which may prohibit the accurate implementation of the research protocol and initiate interventions to avoid protocol violations and /or unsafe practice. 

• Ensure compliance with IRB/FDA standards and deadlines in the following: notification of subject randomization and enrollment, completing Progress Reports, reporting all deaths and adverse events with study subjects, and facilitating communication between study sponsor and designated TriHealth IRB. 

• Assesses potential subjects for inclusion and exclusion criteria. Keeps Case Report Forms complete and thorough using the IRB and FDA standards. 

• Supports hospital staff in complying with research protocols and works to minimize the impact on their workload. 

• Keeps queries and protocol violations that can be controlled to a minimum. 

• Responds appropriately and accurately to all queries in a timely fashion. 

• Maintains accurate and detailed follow up schedules to assure meeting regulatory time points.

• Maintains study data and performs intermittent analysis.

• Responsible for working with the PI and study team to determine correct study design, perform literature searches, protocol writing and development, and feasibility assessment. 

• Serves as the contact for all internal and external customers, including external compounding pharmacies, with knowledge of external pharmaceutical regulations. 

• Maintains study data and performs analysis; and assists with study presentation materials and developing posters for presentation and / or manuscript for publication. 

• Develop preliminary study budgets. Potentially works with the IACUC and process for CME application. 

• Performs initial and ongoing evaluations of research subjects and implements care directed towards optimal outcomes. 

• Plans care for research subjects/family based on clinical consultation, standards of care, optimal outcomes and protocol requirements. 

• Implements and evaluates plan of care. 

• Performs technical skills according to policy and procedure and accepted TriHealth standards.

• Documents in medical records appropriately.

Working Conditions:

Bending - 
Climbing - Rarely 
Concentrating - Frequently 
Continuous Learning - Frequently 
Hearing: Conversation - Occasionally 
Hearing: Other Sounds - 
Interpersonal Communication - Consistently 
Kneeling - 
Lifting <10 Lbs. - Frequently 
Lifting 50+ Lbs. - Rarely 
Lifting <50 Lbs. - 
Pulling - Occasionally 
Pushing - Occasionally 
Reaching - Frequently 
Reading - Frequently 
Sitting - Frequently 
Standing - Frequently 
Stooping - Occasionally 
Talking - 
Thinking/Reasoning - Consistently 
Use of Hands - 
Color Vision - Occasionally 
Visual Acuity: Far - 
Visual Acuity: Near - 
Walking - Occasionally

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS... 
• Welcome everyone by making eye contact, greeting with a smile, and saying "hello" 
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist 
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS... 
• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met 
• Offer patients and guests priority when waiting (lines, elevators) 
• Work on improving quality, safety, and service

Respect: ALWAYS... 
• Respect cultural and spiritual differences and honor individual preferences. 
• Respect everyone's opinion and contribution, regardless of title/role. 
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS... 
• Value the time of others by striving to be on time, prepared and actively participating. 
• Pick up trash, ensuring the physical environment is clean and safe. 
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS... 
• Acknowledge wins and frequently thank team members and others for contributions. 
• Show courtesy and compassion with customers, team members and the community